Professional Online Invoice Generator with Excel Import, VAT & PDF Export
Reportix Invoice Generator helps businesses, contractors, project teams and freelancers create structured invoices directly in the browser. Enter items manually or import them from Excel/CSV, apply VAT and commercial deductions, add company branding and approval information, then export the completed invoice as an A4 PDF.
How to Create an Invoice
- Enter the invoice number, date, company and client information.
- Add PO/reference, VAT, payment-term and bank information where required.
- Add items manually or use the downloadable Excel template for larger item lists.
- Select the currency and calculation method, then apply VAT, discounts, retention, previous claims or deductions as applicable.
- Add optional logo, QR code, company stamp, signature and approval details.
- Review the A4 invoice preview above, then download the PDF or print the invoice.
Features for Real Billing Workflows
- Manual invoice item entry and Excel/CSV item import.
- VAT, discount, retention and progress-claim calculations.
- Multi-page A4 output for longer BOQ and service-item lists.
- Company logo, QR code, stamp and signature support.
- Multiple currencies and amount-in-words output.
- PO/reference number, payment terms, bank and approval information.
Contractor, Engineering & BOQ Invoices
Project billing often requires more detail than a basic invoice. Contractors can use retention, already-claimed values and deductions for staged billing, while engineering and telecom teams can import BOQ-style item lists from Excel instead of retyping long schedules.
Excel to Invoice Workflow
Download the Reportix spreadsheet template and enter Item Code, Description, Unit, Quantity and Unit Price. Upload the completed Excel or CSV file, review the imported rows in the invoice, and then apply invoice-level VAT or commercial adjustments before producing the PDF.
VAT, Retention and Progress Claims
The generator provides controls for VAT, discounts, retention and already-claimed values. Tax and contractual treatment varies by jurisdiction and project, so users should select values and calculation methods that match their approved contract, purchase order and accounting requirements.
Important: Reportix helps prepare invoice documents and calculations. It does not claim government tax or e-invoicing certification. Check any country-specific VAT, ZATCA, tax or e-invoicing requirements that apply to your business.
Privacy & File Processing
The invoice interface uses browser-side JavaScript libraries to read supported spreadsheet data and prepare the invoice/PDF. For information about Reportix analytics, advertising, cookies and broader website data practices, see the Privacy Policy.
Frequently Asked Questions
Can I create an invoice without Excel?
Yes. Items can be entered manually; spreadsheet import is optional.
Can I import items from Excel or CSV?
Yes. Use the Reportix template for supported item columns and upload the completed file.
Can I prepare a contractor progress claim?
The retention, already-claimed and deduction controls can support project and progress-billing workflows.
Can an invoice contain many items?
Yes. The A4 invoice preview supports longer, multi-page item lists.
Can I add a QR code, stamp and signature?
Yes. These can be added using the existing branding and approval controls.