Privacy Policy

1. Overview

Reportix.co (“Reportix,” “we,” “our,” or “us”) provides online productivity tools, including PDF utilities, image tools, document converters, invoice and business tools, educational tools, and selected AI-powered features.

This Privacy Policy describes the categories of information we may collect, why we use it, how uploaded content may be processed, when service providers may receive information, and the choices available to users.

2. Information We Collect

Information you provide

You may voluntarily provide information when you contact us or use a tool. Depending on the feature, this may include:

• Your name, email address, and the content of a contact message.
• Documents, PDF files, images, spreadsheets, text, logos, or other content submitted to a tool.
• Business information entered into an invoice, report, signature, card, or document generator.
• Feedback, support requests, and information you choose to send to us.

Information collected automatically

When you access the website, we or our service providers may automatically receive limited technical and usage information, such as:

• Internet Protocol (IP) address and approximate location derived from it.
• Browser type, operating system, device type, language, and screen information.
• Pages viewed, referring pages, date and time of access, and general interaction data.
• Diagnostic, security, performance, and error information.
• Cookie identifiers or similar online identifiers where permitted.

3. Uploaded Files and Tool Content

Some Reportix tools operate entirely within your browser, while other tools may transmit uploaded content to a server or trusted service provider to perform the requested conversion, editing, analysis, or generation task.

We use uploaded content to provide the function you requested. We do not sell uploaded files. We do not use them to create advertising profiles.

Where server processing is required, temporary copies may be created for technical processing, delivery of results, security, troubleshooting, and system reliability. Temporary files are intended to be removed when they are no longer reasonably required for those purposes. Exact handling may differ by tool and technical provider.

4. How We Use Information

We may use information for the following purposes:

• To operate the website and provide requested tools and results.
• To respond to inquiries, support requests, and feedback.
• To maintain, troubleshoot, secure, and improve our services.
• To measure website performance and understand general usage patterns.
• To prevent fraud, abuse, malicious activity, and violations of our terms.
• To display and measure advertising, subject to applicable consent requirements.
• To comply with legal obligations and enforce our legal rights.

5. Legal Basis for Processing

Where applicable data-protection law requires a legal basis for processing personal information, Reportix may rely on one or more of the following:

• Performance of a requested service: processing needed to operate a tool, complete a conversion, generate a result, or respond to a request.
• Legitimate interests: operating, securing, maintaining, analyzing, and improving Reportix, provided those interests are not overridden by your rights.
• Consent: processing based on your permission, including certain analytics, advertising, or non-essential cookie activities where required.
• Legal obligations: processing needed to comply with applicable laws, lawful requests, or regulatory requirements.
• Protection of rights and safety: processing needed to prevent abuse, fraud, security incidents, or harm.

Where processing relies on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing performed before consent was withdrawn.

6. AI-Powered Features

Some Reportix features may use artificial intelligence services to improve text, generate reports, classify or extract content, or provide another requested result.

When you intentionally use an AI-powered feature, the information you submit may be transmitted to an AI service provider and processed according to that provider's terms and privacy practices. Please avoid submitting confidential personal information that is not necessary for the requested result.

AI-generated output may contain errors. You are responsible for reviewing results before relying on or publishing them.

7. Cookies and Similar Technologies

Cookies are small files or identifiers stored on or accessed from your device. We and our service providers may use cookies, local storage, pixels, tags, or similar technologies for purposes such as:

• Operating essential website functions and remembering preferences.
• Protecting the website and detecting misuse.
• Measuring traffic, performance, and tool usage.
• Limiting how often an advertisement appears.
• Providing personalized or non-personalized advertising where permitted.

You may control cookies through your browser settings. Blocking some cookies may affect website functionality. In regions where consent is required, a consent message or preference control may be displayed for non-essential cookies.

8. Google AdSense and Advertising

Reportix may display advertising provided by Google AdSense and other advertising partners.

Third-party vendors, including Google, may use cookies to serve ads based on a user's previous visits to Reportix.co or other websites. Google's use of advertising cookies enables Google and its partners to serve advertisements based on visits to this website and/or other websites on the internet.

Depending on your location, choices, and applicable law, advertisements may be personalized or non-personalized. Even non-personalized ads may use cookies or similar technologies for functions such as frequency capping, aggregated reporting, fraud prevention, and ad measurement.

Third parties, including Google, may place and read cookies on users' browsers or use web beacons, IP addresses, and similar identifiers as a result of ad serving on Reportix.

Where required by applicable law, Reportix uses a consent management mechanism to obtain or manage user choices before certain advertising or analytics technologies are activated.

You can learn about or manage Google's advertising personalization through Google Ads Settings. You may also review how Google uses information for advertising and how Google uses information from partner sites.

9. Analytics and Performance Measurement

We may use analytics and performance services, including services provided by Google, to understand aggregate website traffic, identify popular tools, diagnose errors, and improve user experience.

Analytics providers may receive technical information such as device, browser, IP address, page activity, and online identifiers. Where applicable law requires consent for analytics cookies, those cookies should not be activated until the required choice has been made.

10. Third-Party Services and Disclosure

We may share or make information available to service providers only where reasonably necessary to operate Reportix, fulfill a user request, protect the service, or comply with law. Categories may include:

• Website hosting, cloud infrastructure, storage, and content delivery providers.
• Document, image, PDF, conversion, and file-processing services.
• AI and automated content-processing providers.
• Analytics, advertising, consent-management, and security providers.
• Email and contact-form delivery services.
• Professional advisers, authorities, or other parties when legally required.

These third parties may process information under their own privacy policies. We do not control the privacy practices of independent third-party websites or services.

We do not sell personal information for money. Some privacy laws may define certain advertising or analytics disclosures as “sale,” “sharing,” or targeted advertising. Where applicable, users may have rights to opt out of those activities.

11. Data Retention

We aim to retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including service delivery, security, troubleshooting, recordkeeping, dispute resolution, and legal compliance.

Retention periods may vary by category of information, the tool used, technical provider requirements, and applicable law. Contact inquiries may be retained for as long as necessary to respond and maintain appropriate business records.

12. Data Security

We use reasonable technical and organizational measures designed to protect information, which may include HTTPS encryption, access controls, service monitoring, limited access, and temporary processing practices.

However, no website, internet transmission, cloud service, or electronic storage system can be guaranteed to be completely secure. You use online tools and submit information at your own risk.

13. Children's Privacy

Reportix provides general-audience services and may also offer educational tools suitable for younger users. We do not knowingly request that children provide personal information through those educational tools.

Children should use Reportix under the supervision of a parent, guardian, teacher, or other responsible adult. If you believe a child has provided personal information without appropriate authorization, contact us and provide enough information for us to review the request.

14. Your Privacy Rights and Choices

Depending on where you live and the law that applies, you may have rights concerning your personal information, including the right to:

• Request access to personal information held about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of certain information.
• Object to or restrict certain processing.
• Withdraw consent where processing relies on consent.
• Request data portability where applicable.
• Opt out of certain targeted advertising, sharing, or similar processing.
• Submit a complaint to an appropriate data-protection authority.

We may need to verify your identity and clarify the scope of a request. Some rights are subject to exceptions under applicable law. Browser settings, advertising settings, and any available cookie-consent controls may also be used to manage certain choices.

15. California Privacy Rights

California residents may have additional rights under applicable California privacy laws. Depending on the law and circumstances, these may include the right to:

• Know the categories and specific pieces of personal information collected about them.
• Request deletion or correction of eligible personal information.
• Receive information about certain disclosures of personal information.
• Opt out of certain sharing, targeted advertising, or similar activities where legally applicable.
• Receive equal service and pricing without unlawful discrimination for exercising privacy rights.

Reportix does not sell personal information for money. Some advertising or analytics activities may be treated as “sharing” or targeted advertising under certain privacy laws. Eligible requests may be submitted through the Reportix Contact Us page.

16. Do Not Track Signals

Some browsers provide a “Do Not Track” setting that sends a signal indicating that a user does not want online activity tracked. Because there is currently no universally accepted technical or legal standard for responding to these signals, Reportix does not respond differently to browser Do Not Track signals at this time.

You can still manage cookies and advertising preferences through your browser settings, available consent controls, and applicable advertising preference tools.

17. International Data Transfers

Reportix and its service providers may operate in multiple countries. As a result, information may be processed in a country other than the country where you live. Those countries may have different data-protection laws.

Where legally required, appropriate safeguards may be used for international transfers by the relevant organization responsible for the transfer.

18. External Links

Reportix may contain links to third-party websites, platforms, or services. We are not responsible for their content, security, availability, or privacy practices. Review the privacy policy of any third-party service before providing information to it.

19. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our tools, service providers, business practices, or legal requirements. The revised version will be posted on this page and the “Last updated” date will be changed.

Material changes may also be communicated through an additional website notice where appropriate.

20. Contact Us

For questions, privacy requests, or concerns about this Privacy Policy, please use the official Reportix Contact Us page.