Professional Email Signature Generator

Create a responsive HTML email signature for Gmail, Outlook, Microsoft 365, Apple Mail and Yahoo Mail. Add your photo, company logo, contact details and social links.

Free • Private • Browser Based

Signature Settings

Local Processing
Uploaded photos are automatically cropped without stretching. Logos are proportionally fitted and centered for Outlook compatibility.
Show Social Media Section
LinkedIn and WhatsApp are enabled by default. Enable other platforms only when needed.
Profile Photo
Company Logo
Department
Slogan
Office Phone
Working Hours

Best Result

Use the “Copy Signature” button for Gmail and Outlook. Each social platform has its own On/Off switch. LinkedIn, WhatsApp, Instagram, Facebook, Pinterest and Snapchat remain clickable and also hide automatically when their fields are empty.

Live Signature Preview

To create a new signature, refresh the page.

Free Professional Email Signature Generator for Outlook, Gmail & Microsoft 365

Reportix Email Signature Generator helps professionals, companies, freelancers and small businesses create a polished business email signature directly in the browser. Choose from 20 professional email signature templates, add your name, job title, company, department, phone numbers, website and address, then personalize the design with a profile photo, company logo, brand colors and clickable social media icons.

Create an HTML email signature for Outlook, Gmail, Microsoft 365, Apple Mail or Yahoo Mail without manually coding a signature table. When your design is ready, copy the signature, copy its HTML code, download the HTML file, or export the complete signature as PNG or JPG.

HTML Email Signature Maker

Generate a structured business signature with contact information, branding and clickable links.

Outlook & Gmail Ready

Use the built-in installation guide for Outlook Desktop, Outlook Web / Microsoft 365, Gmail, Apple Mail and Yahoo Mail.

Business Branding

Add a company logo, optional profile photo, brand colors, slogan and professional contact details.

Clickable Social Icons

Add LinkedIn, WhatsApp, Instagram, Facebook, Pinterest and Snapchat links with individual on/off controls.

20 Signature Templates

Switch between corporate, executive, modern, minimal, sidebar, compact and other professional layouts.

Multiple Export Options

Copy the signature or HTML and download HTML, PNG or JPG versions for different business needs.

How to Create a Professional Email Signature Online

  1. Select a professional email signature template from the template gallery.
  2. Enter your name, job title, company, department and contact information.
  3. Upload an optional profile photo and company logo, then choose your brand colors.
  4. Enable the social media profiles you want to show and enter their links or WhatsApp number.
  5. Review the live email signature preview and adjust typography, spacing, icons and layout.
  6. Choose Copy Signature for supported email clients, or download/copy the HTML for manual installation.

Who can use an email signature generator?

This tool is useful for corporate employees, managers, consultants, sales teams, engineers, contractors, recruiters, freelancers, shop owners, entrepreneurs and small businesses that want consistent professional email branding without designing a signature from scratch.

Email signatures with logo, photo and social media

A business email signature can include more than a name and phone number. Reportix lets you combine a company logo, optional personal photo, website, office and mobile numbers, business address, professional slogan and selected social profiles in one reusable signature design.

Frequently Asked Questions

How do I create an email signature for Outlook?

Build your signature in the generator, select Copy Signature or Download HTML, then open the Installation Guide and follow the Outlook Desktop or Outlook Web / Microsoft 365 instructions.

Can I create a Gmail email signature with a logo?

Yes. Upload your company logo, customize the signature, then use Copy Signature and follow the Gmail installation steps provided in the tool.

Can I add WhatsApp and LinkedIn to my email signature?

Yes. LinkedIn and WhatsApp are supported along with Instagram, Facebook, Pinterest and Snapchat. Each platform has its own on/off control.

Can I download my email signature as an image?

Yes. The generator can export the complete signature as PNG or JPG in addition to HTML.

Do I need to know HTML to make an email signature?

No. You can design the signature visually. HTML options are available when you need to copy or download the generated signature code.

Is the Reportix email signature generator free?

Yes. The tool is available online without requiring users to manually build the signature HTML.

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